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Home About MLAC MLAC Standing Rules
Mt. Lebanon Aqua Club, Inc.
2007 Standing Rules of Organization
Standing rules are motions of a permanent nature. They are used to supplement Bylaws.
They are needed to keep from going through the formality of amending the unit bylaws
when situations arise that could be covered by a standing rule.
Standing rules may be adopted without previous notice by a majority vote at a business
meeting. No standing rule is in order that conflicts with the bylaws.
A standing rule may be rescinded or amended at any regular meeting by a 2/3 vote of
members present without previous notice or by a majority vote with previous notice. The
standing rules will continue in force until temporarily suspended, amended, or rescinded.
Standing rules should be revised and updated once a year.
A. Standing Committees
1. The following is a list of current standing committees and its job description:
a. AMS Representative(s): shall regularly attend meetings of Allegheny
Mountain Swimming and shall report on such meetings to the Board of
Directors.
b. Awards Banquet Chair: shall arrange for the facilities, food and awards
for a spring event honoring swimmer achievement.
c. Learn-to-Swim Coordinator: shall work with the Vice-President of
Instructional Programs and the coaching staff to develop, advertise and
administer a learn-to-swim program.
d. Meet Directors: shall handle administrative duties of any club-sponsored
meet; including, but not limited to, obtaining appropriate sanctions,
sponsors and facilities, and staffing and supervising meet committees.
This position shall be filled no less than five (5) months prior to each
meet.
e. Officials Chair: shall help recruit new officials from the membership and
provide officials for club-sponsored meets.
f. Publicity: shall regularly submit articles to local media to promote
individual accomplishments, club activities and competitive swimming.
The Publicity Chair shall also collect articles from publications and post
on club bulletin board before submitting the articles to the Historian.
g. Safety Officer: shall work with the AMS Safety Coordinator to
implement a safety program to ensure the Club’s compliance with the
AMS warm-up procedure, and to ensure that the coaches meet safetytraining
requirements and that the facility in use meets safety
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requirements. The Safety Officer is also responsible for providing and
maintaining incident reports.
h. Recruitment/Retention: shall develop activities to promote and
encourage identification with and an enthusiasm for the club.
i. Webmaster: shall be responsible for managing the content of the MLAC
website.
j. Club Attire: shall be responsible for coordination with coach to outfit
club with selected attire.
k. Team Travel: shall be responsible for assisting coaches with travel
arrangements for team meets out of the local area.
2. Each committee chairperson shall keep a detailed procedure notebook outlining
all duties and activities of his or her committee, suggestions for his or her
successor, current committee report and/or job description. This book shall also
include copies of by-laws and standing rules. The notebook and two copies of the
committee report shall be submitted to the Historian in April or no later than one
month after the work has been completed.
B. Policy for Addition of Swimmers during the Season
All coaches should understand that, under no conditions, will swimmers be
permitted to train with MLAC in any manner inconsistent with this policy.
Failure to adhere to this policy may result in disciplinary action or termination.
1. Planned Tryouts will be scheduled by the Head Coach in consultation with
Membership and communicated via the website, flyers, etc.
2. Swimmers who want to join the club during the season:
a. Follow the normal registration process as outlined on the MLAC
website. Prior to the swimmer practicing, the registration form and
payment must be sent to the Vice President of
Membership/Registrar. Confirmation of these items complete will
be provided to the Head Coach, USA Swimming registration will
be processed (note there is a thirty-day grace period for USA
Swimming Risk Management purposes to permit membership
processing), the swimmer will be added to the Roster, and they
may begin practicing and enjoy the full membership benefits of the
Club.
3. Unregistered Swimmers who want to swim on a trial basis in order to make a
decision regarding membership with the Club. Note: Until the registration
process is complete, these swimmers are NOT members of the Club and they
are afforded no benefits that come with membership. Walk-ins to a specific
practice will not be accepted under any circumstances.
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a. Unregistered Swimmers will identify themselves to the appropriate
coach, Head Coach, or Membership.
b. Unregistered Swimmers/parents will complete the registration
form including emergency contact information and provide
registration form to the assistant coach/Head Coach. The parents
will be informed of MLAC membership processes and provided a
Registration Packet (available in the pool office at MLHS) or on
line.
c. The Head Coach will copy the form to Membership and address an
email to the MLAC Board stating the name of the Unregistered
Swimmer and the time period that they will be swimming with the
Club.
d. Unregistered Swimmers may begin swimming on Monday of the
week following completion of the registration form and
notification of the MLAC Board. The trial period will be for five
consecutive days ending on Friday of that week. Longer trial
periods will not be permitted.
e. At the completion of the trial period, the assistant coach/Head
Coach will inform the parents of the Unregistered Swimmer that
the trial period is over and whether the swimmer is eligible to join
one of the teams sponsored by MLAC, Inc. If eligible and the
invitation is accepted, the swimmer may register with MLAC, Inc.
as defined in 2.
C. Policy for Diving and Use of Diving Boards
Pursuant to USA Swimming Rules and limits of insurance coverage from USA
Swimming Risk Management, the following policy is adopted regarding diving
into pools. This policy is applicable for all MLAC sanctioned activities unless
otherwise agreed-to in writing by the MLAC Board of Directors.
1. Teaching Racing Starts – Minimum water depth for teaching racing starts in
any setting from any height starting block or the deck shall be 6 feet (1.84
meters) measured for a distance of 3 feet 31/2 inches (1.0 meter) to 16 feet 5
inches (5.0 meters) from the end wall.
2. In pools with water depth of less than four (4) feet, swimmers must start in the
water.
3. The use of diving boards, swings, etc. are strictly prohibited during MLAC
activities. This policy may be specifically amended by Board action for preApril
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arranged activities outside of practices or meets where liability coverage from
the host facility is available and arranged.